The LIMS
for biobanking

Maximum efficiency and compliance in sample storage
with SAMPLES

Made in Germany by passionate lab people

SAMPLES offers a comprehensive solution for the management of biobanks that is characterized by automation, efficiency and compliance.

At the same time, SAMPLES is a LIMS and Lab Execution System (LES) and enables seamless integration into your existing laboratory environment thanks to its open interfaces.

Tissue / FFPE

DNA / RNA

Blood samples

Soil samples

Water samples

We show you the new way of storing and analyzing your samples and documenting the results.

No more Excel chaos:

SAMPLES keeps your samples in order

Sample management without a clear system often leads to considerable challenges in terms of efficiency and susceptibility to errors.

Without unique barcodes and dedicated digital sample management, tracking samples is often time-consuming and prone to mix-ups, which also makes compliance with regulatory standards difficult. Also Excel lists on network drives eventually contribute more to chaos and risk than they alleviate.

In addition, digital networking between all stakeholders involved (laboratory, client, clinics, external partners) is required for effective communication.

    Our customers use cases

    Biomarker Discovery

    Biotype GmbH develops molecular genetic test kits for oncology and manages its biobanking samples with SAMPLES. For development, the company uses a wide variety of sample types that require different storage conditions. The first priority is the clear assignment of all samples and their results.

    SAMPLES Highlights

    Compliance | Storage suggestions | Copying sample boxes | Recording and evaluating results | Plate handling

    Clinical Trials

    University Hospital Dresden manages over 30,000 samples from clinical trials with SAMPLES. The samples are taken from patients, recorded in clinical trial software and transferred to SAMPLES via an HL7 interface. Receipt in the laboratory is confirmed by barcode and the samples are stored.

    SAMPLES Highlights

    Warehouse suggestions | HL7 FHIR interface to the clinic | Incoming scan via QR code | Clinical studies | Patients

    SAMPLES addresses the challenges of biobanking with a holistic approach.

    All sample information always to hand.

    Create your own order with number series, barcodes, sample types, studies and a sophisticated storage system.

     

    Barcodes

    Each sample is given its own barcode. You decide exactly what the underlying sample numbers look like.

    SAMPLES naturally supports barcode scanners and barcode printers.

     

    Automatic warehouse suggestions

    Simply sort your samples into storage locations, compartments and boxes.

    SAMPLES automatically suggests the next free space for your sample: based on sample type and study / project.

    Orders, test plans and interfaces

    You determine which tests are to be carried out with each of your samples.

    If your samples are related to external examination orders, these orders can simply be transferred to SAMPLES via an interface (e.g. HL7 FHIR). The measurement results also find their way safely back to the client if required.

    Storage suggestions

    Export stock lists

    QR codes

    HL7 FHIR

    Number series

    Your individual configuration

    In SAMPLES you can easily set up everything yourself: parameters, methods, sample types, studies, etc.

    For even more customization, simply use user-defined fields and catalogs to map your individual process.

    Subsamples and aliquots

    With SAMPLES you can also share your samples and track the child samples at any time.

    Aliquots of the same sample can be stored at different locations if required.

    When you examine a sample, the sample is used up or it remains – you decide.

    Export your data

    You can export your sample lists, storage location allocations and all your measurement results to Excel at any time for further use as required.

    SAMPLES interface with list view of samples, behind it view of a backend code

    Isabell

    Let’s talk

    You have questions or want to learn more about SAMPLES?

    Then use the live chat at the bottom right of every page (if no one is online at the moment, the message will be sent to us by e-mail), write Isabell an e-mail directly, book a personal demo or attend one of our live webinars.

    Isabell and the SAMPLES team look forward to exchanging ideas with you.

    FAQ

    General questions about SAMPLES

    ;
    :
    What is SAMPLES and how can it help my laboratory?

    SAMPLES is a Laboratory Information Management System (LIMS), but also a Lab Execution System (LES).

    Depending on how you use it, you can use SAMPLES to manage all the information about your laboratory equipment (devices, consumables, methods, etc.) and the laboratory routine, i.e. the samples and details of their analysis. You can even automate your processes by connecting devices and other software systems.

    ;
    :
    What kind of samples and data can I manage with SAMPLES?

    From waste water to tensile tests, everything has its place. SAMPLES is the chameleon among LIMS systems. Basically, all departments can be set up with the specific devices, methods and sample types. Do you have special parameters? No problem, you can even configure measured variables and units yourself and add to them at any time!

    ;
    :
    Is the LIMS compatible with other systems used in the laboratory?

    Of course. SAMPLES is an absolute team player! Depending on which interface the other system offers, we can implement the connection to all possible systems (ERP, CRM, order portals, etc.). Connection to device and measuring systems for the automation of your laboratory processes is also possible.

    Questions about use

    ;
    :
    How do I start setting up SAMPLES?

    As a rule, it makes the most sense to start with a laboratory process incl. of all master data, etc. in SAMPLES and to refine it over a test period. With the knowledge gained, it is easy to gradually transfer further processes.

    The system makes it easy to set up, but you still need time to set it up. No problem! We also offer the setup of your systems as a service. You determine the scope, from start-up assistance to complete set-up, everything is possible.

    ;
    :
    Can I import existing data into the LIMS and how does it work?

    Yes, in principle you can import existing data in different places. The decisive factor here is the form in which the required data is available. We can support you with this as part of the system setup.

    ;
    :
    How can I generate and customize reports?

    Once the measurement results have been approved, you can create a report for each order. To do this, you need just one click to automatically generate a PDF report from the stored template and attach it. You can even adjust which data appears in the report during the test.

    Questions about the operation

    :
    ;
    What operating models are there?

    SAMPLES is usually hosted on our Microsoft Azure Cloud. However, if necessary, it can also be rolled out on premise on your servers.

    :
    ;
    How does the LIMS secure my data and guarantee data protection?

    As part of our quality and IT security management, we place the highest value on the security of your data.

    The systems are usually hosted on our Microsoft Azure Cloud and benefit from Microsoft's high security standards. However, if necessary, they can also be rolled out on premise on your servers.

    In cloud mode, the data can be stored either in Western Europe (standard hosting) or on servers in Germany (premium hosting).

    :
    ;
    What happens if I do not have a connection to the Internet?

    SAMPLES is a web application. Data created in SAMPLES is stored online or in your internal network if you opt for the on premise version.

    A stable Internet connection is required for cloud operation. We offer an optional offline-capable app for sampling.

    :
    ;
    How are updates and upgrades for SAMPLES handled?

    SAMPLES is alive and growing. Our development team works daily to add and improve features. Technical updates are provided regularly, and we offer you extended functionality as an optional upgrade.

    Services around SAMPLES

    :
    ;
    What training options are available?

    Sure! In addition to a manual in the app and video tutorials in our media library, we also offer training courses with our service partners. Whether at your premises, at one of our locations or remotely - we will find a suitable solution!

    :
    ;
    What kind of technical support is available?

    In addition to assistance from our support team, we also offer help for self-help: you can find video tutorials for many work steps in our media library.

    Every lab is different.

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